Description

Office Manager

Larkspur, CA- Onsite

A highly respected commercial real estate investment firm in Larkspur, CA is seeking a polished, proactive, and organized Office Manager to support daily operations and act as the central hub for the team. This is an onsite, Monday-Friday position within a collaborative, professional environment.

About the Role

The Office Manager ensures smooth daily operations, manages vendor relationships, supports executives, and maintains a welcoming and efficient workspace. This role is ideal for someone resourceful, detail‑oriented, and comfortable juggling multiple priorities.

Key Responsibilities

Office Operations & Administration

• Welcome and direct visitors with a professional front‑desk presence.
• Maintain an organized, well‑stocked, and clean office environment.
• Manage incoming/outgoing mail and courier shipments (FedEx, UPS, USPS).
• Order office supplies and manage Instacart grocery purchases.
• Coordinate equipment troubleshooting and repairs.
• Serve as primary contact for building management, IT support, janitorial staff, and other vendors.
• Coordinate team lunches, internal events, holiday gatherings, and travel logistics.
• Print and prepare vendor checks for mailing.
• Assist with entity formation through third‑party service providers.

Team & Executive Support

• Provide administrative support including printing, filing, document prep, and ad hoc tasks.
• Manage executive travel (flights, hotels, transportation) and prepare itineraries.
• Research and coordinate logistics for conferences and industry events.
• Prepare meeting materials such as agendas, presentations, and handouts.
• Support new-employee onboarding, including workspace setup and system-access coordination.

Qualifications

Required:

• Bachelor's degree from an accredited institution.
• 2+ years in office management or administrative roles, preferably in professional services or real estate.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook); comfortable learning new systems.
• Self‑motivated, dependable, and team‑oriented.