Description

Gift and Database Specialist

OUR MISSION

Gilman is a diverse community dedicated to educating boys in mind, body, and spirit through particular emphasis upon academic excellence, athletic participation, and aesthetic appreciation. Gilman seeks to produce men of character and integrity who have the skills and ability to make a positive contribution to the communities in which they live and work. 

OUR COMMITMENT

Educating the Whole Boy

For more than a century, Gilman’s mission has remained exceedingly focused: to unlock the greatness within each boy by educating the entire boy — mind, body, and spirit. To accomplish that goal, we provide space and opportunity for crucial learning and self-expression to take place. We believe that boys experience transformative learning when they connect disciplines, people, and ideas in ways that deepen their sense of self and serve the needs of others.

Our rich and comprehensive program, our immeasurably talented and interesting faculty and students, and our belief in the character traits embodied by the Gilman Five — Honor, Integrity, Respect, Humility, and Excellence — combine to form the foundation of an educational environment dedicated to helping boys grow into men of character.

Community, Inclusion, and Equity

Gilman’s commitment to community, inclusion, and equity is founded on the belief that our community is strengthened by the vibrant exchange that occurs when individuals with different backgrounds and heritages share their perspectives with one another. Through the recognition and acceptance of our many differences, we learn to appreciate and respect the complexity of the world in which we live and develop essential skills that help us forge productive relationships with those around us.

We are proud of our history as a school that has, for several generations, taken the lead on matters of diversity, inclusion, and equity. Gilman students and faculty come from many different backgrounds: 41% of students and 22% of faculty identify as people of color. We continue to build on that legacy through our steadfast commitment to inclusion and equity initiatives on local, state, and national levels.

OUR SCHOOL

Gilman School is a pre-kindergarten through twelfth-grade private independent day school for boys. Set on a 57-acre campus in the northern part of Baltimore City, Gilman serves roughly 1,000 students in three divisions. The School has a full-time faculty of nearly 140, and the average class size is 16 students.  

WHAT YOU WILL DO: 

     Accurately process all charitable contributions, including cash, checks, credit cards, pledges, in-kind gifts, and matching gifts in Raiser’s Edge/NXT. 

     Generate and distribute timely, tax-compliant gift receipts and acknowledgement letters in accordance with IRS regulations and School policies. 

     Maintain complete and accurate donor and constituent records; proactively update records and assist with database clean-up and data integrity projects. 

     Ensure proper documentation and coding for all gifts, including restricted funds and campaign designations. 

     Reconcile gifts recorded in Raiser’s Edge with the Business Office on a regular basis to ensure accuracy and compliance. 

     Support fiscal year-end and close processes and annual audit preparation. 

     Respond promptly and professionally to donor inquiries regarding gift history, receipts, and account details. 

     Provide administrative and logistical support for fundraising initiatives, annual giving efforts, capital campaigns, and advancement and alumni relations events. 

     Collaborate closely with the Director of Advancement Services and Associate Director of Advancement Services to provide database support that enables the Advancement team’s success. 

WHAT YOU WILL NEED TO SUCCEED:

     Bachelor’s degree preferred. 

     Proficiency with donor database systems, Blackbaud Raiser’s Edge/NXT preferred. 

     Experience in an independent school or higher education setting is strongly preferred. 

     Strong Excel skills, including reporting and data analysis. 

     Exceptional attention to detail and commitment to confidentiality. 

     Strong organizational and project management skills. 

COMPENSATION AND BENEFITS:

We are committed to transparency and supporting our employees' well-being. For this role, we offer a competitive pay range of $ 55,000 to $60,000, based on experience and qualifications.

In addition to the annual salary, Gilman School offers a comprehensive benefits package which includes medical, dental, and vision insurance, as well as life insurance, critical illness and accident coverage, and both short- and long-term disability. We offer a 403(b) retirement plan with an employer match to help you plan for the future.

 We also believe in the importance of work-life balance. Our time-off package includes two weeks of paid vacation, seven sick days, and annual winter and spring breaks. At Gilman School, you'll find a supportive environment where your health, wellness, and professional development are valued.
 

ADDITIONAL DETAILS:

POSITION TITLE:          Gift and Database Specialist 
STATUS/FLSA:              Full Time
HOURS OF WORK:       8:30 a.m. - 5:00 p.m.

Please visit gilman.edu/careers to learn more about our school community and to apply for this exciting opportunity.