Description
POSITION ANNOUNCEMENT
Executive Assistant
Reports To: President & CEO
Position Type: Part-time (20 hours/week), non-exempt
POSITION SUMMARY
ACO seeks a highly organized, professional, and proactive Executive Assistant to support the President & CEO. This pivotal role ensures the President & CEO's schedule is managed effectively, high-level administrative tasks are executed with a high level of attention to detail, and relationships with internal and external stakeholders are advanced with care.
This role is based in NYC but is fully remote; we welcome candidates from any location in the US who have daily availability during the standard work day (Eastern Time).
ABOUT ACO
American Composers Orchestra (ACO) is dedicated to the creation, celebration, performance, and promotion of orchestral music by American composers. With a commitment to artistry, creativity, community, and equity, ACO produces concerts, pre-college and college education programs, and emerging composer professional development to foster a community of creators, audience, performers, collaborators, and funders. More information atwww.americancomposers.org.
CANDIDATE PROFILE
The ideal candidate has experience providing exceptional and proactive administrative support, has daily availability during work hours, enjoys engaging with many different stakeholders, and thrives in a results-driven remote work environment.
We strongly encourage applications from historically marginalized communities and backgrounds currently underrepresented in the orchestra field. ACO’s staff is a small and dedicated team who share responsibilities and support each other’s roles. We offer opportunities for learning and growth, and encourage all team members to bring their full selves to our collective work with authenticity.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Calendar & Travel Management
- Manage the CEO's complex calendar, including scheduling, meeting logistics, and travel arrangements.
Board & Committee
- Prepare Board and Committee materials.
Administrative & Financial
- Draft, proofread, and edit high-level correspondence, reports, and presentations.
- Process expense reports, invoices, and bills.
- Serve as the primary liaison for the CEO's office.
- Maintain organized, confidential electronic and physical filing.
- Other duties as assigned
COMPENSATION AND BENEFITS
$24 per hour
Flexible, remote work environment
TO APPLY
Please visit https://www.americancomposers.org/open-positions-career/executive-assistant to submit a cover letter and resume. We are seeking to fill this position immediately.
ACO is an equal opportunity employer. ACO does not and shall not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of its activities or operations.
Requirements
QUALIFICATIONS
- Bachelor's degree in nonprofit management, arts administration, business, or related field.
- 1-2 years of experience in arts administration
- Able to handle multiple deadlines and priorities while maintaining a high degree of accuracy.
- Exceptional organizational skills and meticulous attention to detail.
- Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
- Excellent written and verbal communication skills, with a proven ability to draft professional correspondence and proofread complex documents.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
- Strong project management skills, including use of project management software.
- High proficiency in Google Workspace required; experience with project management software preferred
- Knowledge of the classical music industry and familiarity with orchestral repertoire and commissioning preferred.
