Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday, 8:00AM - 5:00PM
Flexibility may be needed at times.
Advertised Salary Commensurate with experience Posting Date 10/31/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants
The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Student Services Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications

• Experience working in an educational environment.
• Proficiency in using Office and curriculum management softwares.
• Bachelor's Degree.

Position Summary
This Curriculum Office (CO) position provides support for clinical education in the Clerkship and Enrichment curriculum at the AU/UGA Medical Partnership (MP) and UGA School of Medicine (SOM). As part of the CO team, the Clinical Site & Faculty Relations Coordinator will work with the Assistant Dean for Clinical Curriculum where they will ensure that Clerkship Directors and Community Faculty Preceptors are up to date with required MP/SOM educational programming.

This coordinator will participate in the planning, preparation, and implementation of programs related to Clerkship Director and Community Faculty Preceptor development and will liaise with other faculty development initiatives hosted by individual faculty and the Office of Faculty Affairs. In addition, they will participate in the daily operations of the CO including student orientation, faculty educational activities, and student-facing undergraduate medical education programming when required. Specific tasks for this individual include the maintenance of community faculty rosters and site agreements, the collation and distribution of instructional materials and course information, the staging and promotion of outreach events, and the coordination of quality service and support for new initiatives involving Clerkship Director and Community Faculty Preceptor training. This person will be responsible for maintaining confidential data related to precepting faculty evaluations and site contracts and maintaining strict confidentiality with such information.

As CO staff, this position is expected to interface primarily with other Clerkship and Enrichment Staff Coordinators as well as Curriculum leadership. Much of the day-to-day activity will involve on-site independent work with follow-up on assignments with the Assistant Dean for Clinical Curriculum. As a member of the CO, the Clinical Site & Faculty Relations Coordinator is expected to cultivate, develop, and manage relationships with students, faculty, and fellow staff members.
Knowledge, Skills, Abilities and/or Competencies

• Excellent computer skills necessary to set up document formats in Word, Excel, PowerPoint, SharePoint, Outlook and any other software programs needed by this position.
• Excellent verbal and written communication skills. Ability to interact in a friendly, cooperative, and appropriate manner with administration, faculty, staff, students and external stakeholders.
• Excellent problem-solving skills and the ability to strategize.
• Excellent ability to organize and prioritize workload to meet necessary deadlines and able to work in a fast-paced, time-sensitive environment.
• Ability to handle detail-oriented assignments and be flexible with job assignments.
• Ability to understand and apply technology to work processes.
• Ability to be flexible and adapt quickly to last minute changes.

Physical Demands
Standard office environment with majority of work at a desk/computer.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
First point of contact for matters related to CO administered Clerkship Director and Community Faculty Preceptor training and outreach:

• Acting as the primary point of contact for incoming requests from community faculty preceptors/clerkship directors and other MP/SOM offices and/or programs in the areas of community faculty preceptor outreach and training.
• Maintenance and management of the community faculty preceptor portal.
• Working to ensure that the community faculty preceptor listserv is accurate, and the community faculty preceptor roster is updated with changes as they occur.
• Initiating, tracking, and maintaining clinical site agreements between MP/SOM and affiliated training sites. This includes preparing and routing agreement paperwork for execution, monitoring agreement status throughout the process, maintaining a centralized database of executed agreements, and ensuring timely follow-up for renewals or amendments as needed.
• Maintaining accurate site contract lists and site agreements.
• Working with CO clerkship coordinators to provide quality service and support for a variety of clerkship director administered student training.
• Identifying faculty training venues (either in-school or at community hospital/clinic sites), and as required, assisting in the organization of materials and resources necessary for successful training events.
• As part of the larger CO team, promoting community faculty preceptor outreach (approaching program participants, outreach tracking, and communicating this progress to relevant stakeholders).
• As required, assisting in the resolution of community faculty preceptor issues related to academics, policies and procedures, and student stipends/housing.

Percentage of time 65 Duties/Responsibilities
General CO administrative support duties:

• Managing incoming and outgoing CO phone enquiries.
• Efficiently communicating via email and videoconferencing.
• Scheduling interoffice meetings.
• Managing travel arrangements.
• Maintaining a filing system (copy, scan, update, and secure backup, as indicated).
• Assisting with preparation of correspondence, reports, posters, and CO documents.
• Being part of a team that coordinates logistics for speakers, provides refreshments, invitations etc.

Percentage of time 25 Duties/Responsibilities
Other responsibilities:

• Ensuring that the operations of the office and its educational programs follow the Accreditation Council for Continuing Medical Education (ACCME), Accreditation Council for Graduate Medical. Education (ACGME), Liaison Committee on Medical Education (LCME), and Continuing Medical Education (CME).
• Providing support and coordination for other CO activities, as required.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Wendy Gilfedder Recruitment Contact Email somhr@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents