Description

Job Summary: The Associate Registrar is responsible for managing the security and preservation of assigned exhibitions that are presented at the Frist Art Museum. This includes organizing and monitoring all shipping and movements of artwork related to exhibitions and other activities; scheduling installation and deinstallation of artwork; assuring insurance coverage and submitting indemnity applications for insurance as required; organizing and maintaining databases for all exhibitions; and maintaining documentary records related to artwork, exhibitions, and loans. 

Requirements

Essential Job Functions:  Working closely with other Frist Art Museum staff the Associate Registrar

 Participates in the team planning of exhibitions.
Organizes, tracks, and monitors/effectuates safe and secure packing and shipping of artwork for Museum activities.
Procures insurance coverage for assigned exhibitions. 
Remains informed of legal issues relating to loans, particularly from international sources. 
Participates in the timely development and completion of applications for indemnity from the Federal Council of Arts and Humanities
Monitors and tracks environmental conditions in the galleries and storage areas.
Generates, tracks, and maintains loan paperwork and records.
Creates and maintains checklists and ensures correct information for Design.
Works with Exhibition Coordinator to schedule courier travel and accommodations.
Arranges for permits for import and export of foreign loans.
Organizes/supervises/effectuates all art movement within the Museum.
Maintains precise and continually updated location records for all artwork on premises.
Organizes/supervises/effectuates condition reporting for incoming and outgoing loans.
Effectuates a program of continual condition monitoring for all works on premises.
Contracts and is central contact for conservators who render services for the Museum.
Utilizes the Museum’s art management software application. (FileMaker Pro)
Responds to lenders’ questions about the Museum’s facilities and art handling policies and arranges for fulfilling special requests.
Participates in budgeting and maintaining relevant area of departmental finances.
Works effectively with volunteers and interns.
Other activities as requested.

Skills and Abilities:  

Excellent team skills.
Excellent management and time management skills.
Ability to meet deadlines and budgets efficiently.
Knowledge of computer applications for collections and exhibitions management.
Training and experience in safe art handling and mounting techniques and standards and in supervising art handling by others.