Description
Records Management Specialist (Part-time of 20 hrs/wk)
Applicants must be authorized to work lawfully in the United States for NCCPA as NCCPA will not sponsor or take over sponsorship of employment visas.
As the Part-Time Records Management Specialist, you will be responsible for overseeing the rules, policies, and procedures that support the creation, capture, management, preservation, retention, and disposition of comprehensive, reliable, and authentic business records for NCCPA and its supporting organizations. This part-time position manages the Records Management Program and partners with internal stakeholders to ensure records management practices remain compliant with internal policies, legal requirements, industry standards, and NCCPA’s operational needs.
Reports To: Senior Manager of Corporate Policy & Compliance
Who We Are: National Commission on Certification of Physician Assistants (NCCPA) is the only certifying organization for physician assistants in the United States. Established as a not-for-profit organization in 1974, we are dedicated to assuring the public that board certified PAs meet established standards of clinical knowledge and cognitive skills upon entry into practice and throughout their careers. All U.S. states, the District of Columbia and the U.S. territories have decided to rely on NCCPA certification as one of the criteria for licensure or regulation of PAs.
Location: NCCPA is a hybrid work environment with our headquarters located in Johns Creek, Georgia. NCCPA has determined that the telecommuting status of this position is remote, which means that employees in remote positions are allowed to primarily work remotely with required travel for mandatory meetings, including to the NCCPA headquarters.
As a matter of policy, NCCPA restricts remote positions to those in which the employee’s home office location in a U.S. jurisdiction in the Eastern or Central time zones.
Why Work at NCCPA: We get to do meaningful work every day, and we enjoy working and having fun together! No wonder we’ve been ranked #5 out of 62 small businesses in the metro Atlanta area by the Atlanta Journal Constitution's 2025 Top Workplaces in the Region.
How Will You Make a Difference? You will…
- Manage the Records Management Program, including maintaining records management policies and procedures.
- Ensure record storage practices meet minimum security and protection requirements.
- Process edit requests and maintain the NCCPA Retention and Disposition Schedule (RDS), including publishing updates as needed.
- Implement updates to the RDS, including monitoring, managing, and supporting metadata requirements.
- Partner with internal stakeholders and Leadership Team members to provide input and recommendations related to records management practices and program improvements.
- Provide records management support across NCCPA and supporting organizations, including overseeing records disposition processes and applying sensitivity labels to department records.
- Collaborate with the Information Technology division on applicable information governance policies, procedures, and related initiatives.
- Support records management training and guidance for staff across the organization.
- Manage program reviews and audits, including preparing reports and updates for management and Leadership Team review.
- Oversee and manage legal hold processes in alignment with organizational and compliance requirements.
Hard Skills You Will Have
- A bachelor’s degree.
- A minimum of three years of experience in records management.
- Experience with electronic document and records management systems and tools.
- Experience with database management systems.
- Ability to manage records management processes in alignment with internal policies, legal requirements, and industry standards.
- Strong time management and organizational skills with exceptional attention to detail.
- Ability to manage multiple projects, deadlines, and documentation processes effectively.
Soft Skills You Will Have...
- Strong interpersonal and communication skills.
- Exceptional problem-solving, critical thinking, and analytical abilities.
- Highly developed time management and organizational skills with strong attention to detail.
- Ability to collaborate effectively with internal stakeholders, including staff, managers, and leadership.
- Adaptability and professionalism in a fast-paced and evolving environment.
Extra Skills You Can Bring Along...
- At least three years of experience in information governance.
- Experience with Microsoft SharePoint.
- Experience with Microsoft 365 data and retention solutions.
- Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
NCCPA is committed to the full inclusion of all qualified individuals. In keeping with our commitment, NCCPA will take steps to assure that individuals with disabilities are provided reasonable accommodations. If a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Human Resources at 678-417-8589.
